Do we need to setup our tables & chairs?
Tables and chairs are setup by Hyland crew. Chairs will not be set out until you are done decorating, so don’t panic if you arrive and there are no chairs out. It just makes it easier for you guys to setup/access the tables.
What time can we setup on our wedding day?
The Pavilion is available for decor at 10am on the day-of.
Hyland is a DIY venue, when it comes to decorations. It is each couples responsibility to decorate for their Event and cleanup at the close of their event.
Doe is available for setup and takedown/cleanup, please inquire with her if there is an interest. She will provide you with a customized quote.
All vendor contracts are handled separately and it is each couples responsibility to manage the scheduling of their day.
Can I decorate the arbor?
Please note that we don’t allow anything to be nailed or stapled into the arbor (you may wrap around or use twine). Just remember that whatever you decorate at the Ceremony, you must figure in time to take it down that night.
Can we bring our own drinks?
As stated in the Contract, no outside beverages are allowed. We serve beer, wine, water and Polar soda beverages. If you are looking to offer your guests non-alcoholic beverages (free of charge to them,) the Reception Beverage Bar is available as an add-on. This is a setup with dispensers of water, lemonade and iced tea. See the Add-On menu for details. We do not have tap water at the Pavilion. Coffee (and any heated drinks) must go through catering OR may be provided and setup by the couple. Please note: plugging in a percolator takes a LOT of electricity, so keep that in mind and avoid using one, if you can.
We can setup and decorate but we don’t want to have to cleanup and pack after our celebration. Can your team take care of that part?
Yes. We offer a Pavilion cleanup/takedown service for $250-300. The pricing varies on whether or not you need valuable decor packed up (to be picked up next-day). If you simply need cleanup and will take home belongings with you same-night, the fee is $250. This will be billed along with Add-Ons. This is for the Pavilion and does not include the Ceremony area.
Can we use real candles?
Yes. But, they must be inside of a votive or some other container. No real flame candles on the gift table (cards and tissue paper set fire easily/quickly).
Doe rents flameless candles for a fraction of the cost of buying them, inquire with her for sizes and rates.
Our date is getting close, can we go back to take a look at the grounds again?
Yes. You are welcome to come by to take an unguided stroll to learn the layout of the venue for your special day. Please email us at HylandspecialEvents@gmail.com to notify us of your plans. The second week of April through September, we do not allow Friday-Dubday visits (because those are wedding days). Check the HYLAND Orchard Facebook page for the current event schedule.
We are interested in the Sangria. I would actually like to have as much made as possible to have for the entire night. Is there a limit? What is the cost?
The charge is for the fruit and the preparation (two 2-gallon jars). The Sangria is sold from behind the bar and is $6 per 6oz. If you are interested in having additional Sangria prepared, inquire with Doe.
How high is the ceiling under the pavilion?
The ceiling is about 25-30 feet. Globe string lighting is included. We do not allow anything to be hung from the ceiling. If you are interested in decorating the posts, you may do so- but all decor must be removed at the end of your event.
We’re really interested in having bbq with the grill/smoker, etc. Could you let me know if that would be ok? We’re fine paying the fee.
We allow everything from food trucks to sit-down upscale catering. The following things apply:
• Outside Catering Fee will be applied.
• The Caterer must be inspected and approved by the Board of Health. They must also insure HYLAND Orchard Inc. for the day of your event. Certification may be emailed to Hylandspecialevents@gmail.com.
• Please do thorough research before committing to any Caterer (reviews, etc).
• As with any Outside Caterer, you must plan your dinnerware. If you rent china from an Rental company, you must ask your Caterer to hire Servers to help with the China cleanup.
A few things about hiring a non-exclusive catering company:
• We do not have an onsite kitchen. They must be completely self sufficient. They also must be cleared by the Board of Health, insured and visit the site before the event (they should be aware of all of these things).
• We have a very unique setup that requires planning.
• When going with a non-exclusive caterer, you will need to arrange for linens, champagne toast and cake cutting.
• Also, for BBQ (Caterers like BT’s, Macks) they typically ‘smoke’ on the property. This means that your wedding will be true style BBQ- the smoke is thick and does cover the entire Pavilion area. It makes for great fun and food, but just something to be prepared for.
What do we do for music at the Ceremony site?
There is no electricity at the Ceremony on the Hill. Coordinate with your DJ/Band on options for music on the Hilltop. Some use small generators, battery operated PA’s and some opt for acoustic without amplification. Be sure to direct them to our website (www.hylandorchard.com) so they understand that the Ceremony area is not accessible by foot with equipment. They will need to transport equipment with their vehicle.
No PA is provided for The Hyland Wedding (Ceremony OR Reception).
We have a large stage area for bands and DJs of most any size.
Can I use flower petals or bubbles to toss at the Ceremony?
We offer a Lavender Toss via Design by Doe, or you may use non-toxic bubbles, as well. However, we do not allow bubbles at the Pavilion, it is a major slipping hazard. We do not allow tossing of petals at the Hilltop because they would leave residual wilted petals for the couple the next day.
We want to bring desserts, is that ok?
Yes, desserts are totally up to your discretion. Please just confirm with your caterer and ensure you have a knife to cut and someone to set the table and clean it up. It’s best to have desserts/cake delivered as close to your Ceremony time as available.
Please also keep in mind:
The Seating Chart Listing is the best way to utilize a seating plan (letter sized copy paper with the table number and guest names). There are many creative options, including using plexi to write names on. If you are using windows, please be sure they have a stand, otherwise they will tip and shatter. We do not advise placecards.
Tall vases with narrow bases will not work. They will tip before guests arrive. Please use cylinder shaped vases, jars or heavy based vases. Use stones to weight your centerpieces.
Weddings are booked for a 6 hour period. The most popular booking is 4-10 pm. It’s is important to notify your guests to arrive at least 30 minutes early to travel to the Ceremony on the Hill. It is 350 yards uphill.
Be sure they are notified to wear appropriate shoes, wedges and flats for the Hilltop.
The tractor ride is more of a recreational feature and shouldn’t be relied on for sole transport uphill. Encourage guests to take the stroll, as well.
The Pavilion is cement floored, so heels do work under the Pavilion.
Please be sure to be on our social media. This is where updated floor plans are posted. This includes Instagram, Pinterest and Facebook.